Forrest Solutions | FSO Onsite Outsourcing and FSS Staffing

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Construction Administrator JO-1811-541018
New York

Forrest Solutions is the nation's first and leading onsite outsourcing and staffing firm.

We are currently seeking a construction administrator for one of our luxury brand clients.

This position is a 6 month contract position.

Job Description:

·        Key Responsibilities:

  • Review project vendor invoices and match to associated vendor contracts.
    • Input information of proposals and invoices into SAP/VIM system
    • Create and update New Vendors with AP/Vendors in VIM
    • Data transference from documentation received into in-house cost analysis and commercial management tools.
    • Communicate with vendors effectively in order to ensure timely invoicing and financial closeout of contracts.
    • Follow up with AP to reconcile invoices monthly
    • Follow-up with Vendors to get monthly statements for projects
    • Work Closely with Internal SDP Teams to close out projects in a timely manner
    • Update monthly financial reports for review by Director of Construction & AVP
    • Track and process all invoices to maintain our CAPEX budget
    • Support the Store Planning and Construction Department with administrative tasks throughout all construction related projects
    • Scanning and archiving contracts in order for all projects

o  Scanning and archiving boutique close out information

  • Coordinate the shipping and receiving samples/mock ups and materials boards received for everything
    • Organizing and maintaining supply closet for the whole department

·        Profile:

o  2- 4 years of planning and/or construction administration management background with project management experience is preferred.

o  Strong interpersonal and communication skills with excellent ability to prioritize and follow-through and manage multiple projects simultaneously in a timely manner

o  Excellent record keeping skills.

o  Excellent communication skills both written and verbal.

o  Ability to interpret vendor invoices and other external documentation received accurately.

o  Proficient in MS Office, in particular MS Excel.

o  SAP Knowledge greatly preferred

o  Ability to travel as required (very light travel max 5%)


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